Employment Audit Solution

Vantage Solutions can provide you with an audit of your human resources functions, complete with a detailed review and legal compliance analysis. And, we do it proactively-- before any government agency comes calling. In addition, we can perform an employee climate survey to truly ensure that your "employment house in order." — We can perform any or all three of the components of the full-scale audit according to the needs of your organization.

The Human Resource Legal Compliance Audit Module is designed to assist with litigation avoidance, litigation defense, preparation for government investigations and obtaining employment practices insurance. While every audit will vary based upon the specific needs of your business, Vantage Solutions has a well-documented and successfully tested audit program to ensure a comprehensive review of your employment practices.

The Human Resource Best Practices Module is designed to ensure your organization is optimizing its talent and opportunities in recruiting, hiring, training, disciplining and terminating its human capital. Through examination of your internal practices, employee benefits and policies, Vantage Solutions can make recommendations on optimizing the resources you have.

The Employee Climate Survey Module is designed to ensure employees are motivated to give 100% to your organization. By utilizing written tools as well as focus groups as needed, the Survey truly gets an objective view of what's going on in your organization.

The Audit

To prepare for the audit, our consultants first meet with your key personnel to determine the appropriate scope of the audit and the contacts in your organization who will be responsible for providing necessary information and assistance. The purpose of the initial consultation is to establish a road map for the audit, including a timeline and budget. The audit itself provides a comprehensive review of your employment practices, including your hiring procedures, employment policies, employment postings and forms, compensation policies, personnel files, employee benefits, safety programs, anti-discrimination and anti-harassment prevention methods, and termination practices and procedures.

After all the appropriate information and documentation has been obtained and analyzed, we prepare a comprehensive report (1) telling you where you are compliant, (2) identifying areas for improvement, and (3) providing specific suggestions for your workplace.

The following are some of the workplace matters assessed in our employment practices audit:

• Compliance with regulations pertaining to government contractors.
• Record-keeping and record-retention procedures for federal and state compliance.
• Pre-employment processes, such as recruiting channels, employment applications, interview procedures and questions, reference and background checking, job descriptions and any testing measures.
• Hire and orientation procedures, including offer letters, employment contracts, orientation sessions, immigration requirements and required benefits and tax documentation.
• Employee classifications, to ensure that your employees are properly classified under the FLSA, are paid their appropriate wages in a timely manner and that you are properly implementing any paid time off or compensatory time policies.
• Employee Handbook, supervisory manual and all other employee communications of company policy and procedure.
• Anti-Harassment and Anti-Discrimination practices, including policy review and assessment, training methodology, complaint procedures and resolution and enforcement processes.
• Workplace safety and privacy measures, including electronic and telephonic communications, workplace violence programs and employee monitoring.
• Employment and benefits records required by the FLSA, the ADA, Title VII, COBRA, HIPAA and ERISA.
• Termination procedures, including required notices and legally sound waivers and releases.